For now if you have and questions or concerns or want to volunteer in general (where help is needed most), please contact our President Sarah Goupell at firstname.lastname@example.org.
PBES PTA Executive Board
Chair all PTA, board and executive committee meetings;
Oversee fiscal compliance;
Serve as a liason with school administration or community partners;
Check in regularly with officers and committees to ensure the overall plan is on target;
Represent PTA to the community;
Recruit and mentor volunteers and future leaders.
Executive Vice President
Implement duties delegated by the president;
Represent the president in her absence;
Work to create a system of accountability with the board members;
Ensure critical committees have adequate chairs and volunteer support;
Assist to create an organized and effective board.
Keep accurate records and submit written financial statements for meetings;
Ensure an audit, financial review, or compilation is done in accordance with the bylaws;
Prepare an annual report to be used to review PTA financial records;
File PTA's 990 report to the IRS;
Submit state-level reports and findings as required;
Oversee proper handling of money;
Ensure financial checks and balances are in place at all times.
Work with the president to create meeting agendas;
Send out meeting announcements, agendas and supporting documents;
Take attendance and check for quorum during voting;
Present draft minutes of the previous meeting.
VP of Fundraising
Help identify fundraising goals;
Lead and organize fundraising committee to satisfy fundraising goals;
Oversee all committees with a fundraising mission;
Present reports on proposed fundraising activities for approval at board and PTA meetings.
VP of Membership
Develop and deploy a year-round membership recruitment and retention plan;
Draft and distribute membership promo and sign-up tools;
Promote membership and events for school and staff and families;
Provide membership reports to the board.
VP of Communications
Manage Membership Toolkit CRM platform;
Create and maintain PTA website;
Administer the PTA Yahoo Listserv and Facebook page;
Update website and social media to be user friends and effective;
Streamline and run electronic communications;
Assist with promotion of events and initiatives;
Maintain calendar of events and contact information for PTA officers and board.
Oversee initiatives related to equity, climate, instruction, and advocacy;
Streamline and coordinate school volunteer and resource needs for the school and teachers;
Work to ensure all students at Piney Branch Elementary can learn and thrive;
Review all outgoing public communications from PTA for inclusivity.
VP of Programming
Work with committee and chairs to plan and organize programs for the school year;
Collaborate with the principal, PTA president, other committee chairs and campus student groups to coordinate, plan and implement programs;
Develop annual program calendar and present it to PTA meeting for adoption;
Work with VP of Communication to publicize approved program calendar using newsletters, website, social networks and school handbook;
Oversee and delegate volunteer recruitment.